Section 5: Curriculum Records

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Section 5: Curriculum Records

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Section 5 Includes records pertaining to curriculum development, course offerings, and other activities providing instruction.

Disposition Authority# Records series title and description Retention and Disposition Instructions

14-09-68609

Accreditation Documentation (Official Copy).

Statistical, descriptive and evaluative materials necessary to achieve and maintain accreditation for a college, department, or program with the professional association that sets the standards related to that discipline. May include accreditation standards and requirements. Evaluative materials must have been created specifically for accreditation.

Official copy held by: Appropriate Dean, Department or Program.

Retain for 6 years after accreditation is received

then

Appropriate Dean, Department or Program: Transfer to Archives for selection and historical preservation

 

14-09-68623

Conference Records (Official Copy).

May include agendas, correspondence, publicity materials and other documents. Provides a record of each conference, seminar, workshop, or other event department sponsored.

Official copy held by: Any office.

Retain for 3 years after fiscal year

then

Any office: Transfer to Archives for selection and historical preservation

 

14-09-68625

Course Content/Information File (Official Copy).

Provides a description of departmental courses. May include outlines, syllabi, credits, bibliographies, textbook lists, sample exams, etc. Sample exams are non-disclosable public records under RCW 42.17.310(1)(f).

Official copy held by: Academic department.

Retain for 2 years after course is discontinued

then

Academic department: Transfer to Archives for selection and historical preservation

 

14-09-68627

Course Offering and Schedules Preparation Files (Official Copy).

Includes back-up material used by departments in preparation of catalog copy, brochures, class schedules, and new and revised course material.

Official copy held by: Any department.

Retain for 3 years after fiscal year

then

Any department: Destroy

 

14-09-68629

Curriculum and Course Proposals (Denied) (Official Copy).

Provides a record documenting the planning and development of denied programs or courses. Includes new/revised course applications, proposals, and supporting papers.

Official copy held by: College curriculum committees.

Retain for 10 years after fiscal year

then

College curriculum committees: Transfer to Archives for selection and historical preservation

 

14-09-68628

Curriculum and Course Proposals (Official Copy).

Provides a record documenting the development and implementation of instructional programs and individual courses. Includes new/revised course applications, proposals, and supporting papers.

Official copy held by: College curriculum committees.

Retain for 10 years after fiscal year

then

College curriculum committees: Transfer to Archives for selection and historical preservation

 

14-09-68684

Summer Session Curriculum Planning Files (Official Copy).

Documents planning for summer session curriculum, publications and programs. May include correspondence, notes, planning materials.

Official copy held by: Any department.

Retain for 3 years after end of summer session

then

Any department: Destroy

 

01-08-60189

Textbook Requisition (Official Copy).

Form used by faculty to order textbooks from Bookstore. Includes pertinent information related to department, course, quarter, instructor, and textbook. Signed by department chair and instructor.

Official copy held by: Students' Co-op Bookstore.

Retain for 1.25 years after quarter

then

Students' Co-op Bookstore: Destroy

 

GS 50005.049

Textbook Requisition (Secondary Copies).

Form used by faculty to order textbooks from Bookstore. Includes pertinent information related to department, course, quarter, instructor and textbook. Signed by department chair and instructor.

Applies to secondary copy held by any office.

Retain until no longer needed for agency business

then

Any office: Destroy

 

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