|Records Series Title and Statement of Function/Purpose
||Location and Retention of Official Copy
||Retention of One Other Copy
|Calendars, Appointment Books, Routine Telephone Logs.Provides a record of employee appointments, schedules, meetings, visitors, routine phone call logs, etc.
||Any office:90 days
|Equipment History Records. Documentation pertaining to equipment; may list specifications and contain warranties.
||Originating office: Until equipment disposed of
|Microfilm Services Request. (SSA-61) To request the microfilming of University records by the Central Microfilm Bureau, local service bureau, or sheltered workshops.
||State Archives, Olympia: 6 years after end of fiscal year
||University Archives & Records Center: 2 years after end of fiscal year
|Microfilm Transmittal, SSA-1B. Provides an itemized list of University microfilm transferred to the State Archives for security storage.
||State Archives, Olympia:6 years after last record item destroyed
University Archives & Records Center: 6 years after last record item destroyed
|Any office: 1 year after last record item destroyed
|Records Retention Schedule. (WWU Form) Provides identification and disposition for all records found in the office.
||State Archives, Olympia: 25 years after last records series disposed of, retained in Archives
University Archives & Records Center: 1 year after last records series disposed of
|Any office: 1 year after superseded
|Records Transmittal. (WWU Form) Provides an itemized list by box of records transferred to the University Archives & Records Center
||University Archives & Records Center: 6 years after last records item destroyed
||Any office: 1 year after last record item destroyed
|Space Allocation Report. Provides record of space assigned to department.
||Space Administration: 4 years after end of quarter
||Any office: Until revised
|Transitory Records. May include routine requests for information (non-policy); copies of completed forms, bulletins, correspondence prepared for reference and information distribution. Does not include policy documents.
||Any office: May be destroyed as soon as they have served reference needs