WWU10 - Administrative Materials Without Retention Requirements

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WWU10 - Administrative Materials Without Retention Requirements

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Section WWU10 gives blanket disposition authority to materials that have no administrative, legal, fiscal or archival requirement for their retention. They may be disposed of when no longer needed for reference.

  • Document Errors. Incorrect versions of documents, forms or reports that had to be regenerated in order to correct errors in typing, data entry, spelling, grammar, or format.
  • Duplicate Copies. Duplicate copies of correspondence, forms, bulletins, reports, hard copy printouts from a database, electronic files extracted from a master file or database, mailing lists, and other duplicates used only for reference or informational distribution.
  • Information-only copies. Copies or extracts of document distributed for reference or convenience, such as announcements or bulletins.
  • Preliminary Drafts. Drafts of documents that represent stylistic, spelling, grammatical, or other changes.
  • Published Reference Materials. Printed materials received from other WWU offices or off-campus institutions which require no action and are not needed for documentation purposes. (Note: Two copies of all WWU publications are transferred to Wilson Library Special Collections for historical purposes by University Publications at time of printing.)
  • Requests for Information. Routine memos or forms used to request, or respond to requests, for information.
  • Routing Slips. Memos used to direct the distribution of a document.
  • Stocks of Publications. Stocks of departmentally-produced printed documents which have been superseded or are obsolete. May include program brochures, booklets, flyers, forms, directories, manuals, posters and other informational materials produced by a department for wide distribution. (Note: Two copies of all WWU publications are transferred to Wilson Library Special Collections for historical purposes by University Publications at time of printing.)
  • Transmittal Information. Memos and facsimile cover sheets which accompany a document, but do not add any substantive information to the transmitted material.

Main Index  |  Alphabetical Index  |  Records Retention Schedule page