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New Records Management Policy

Posted on: June 29, 2018

Topic(s): Updates, Resources

New Records Management Policy at WWU

University Archives and Records Management (UARM) is pleased to announce that the President’s Cabinet recently approved a new policy for university records management. This policy, Managing University Records, provides a framework for meeting existing statutory obligations to manage university records.

UARM will be offering records management training over summer quarter that will incorporate this new policy. You can sign up for one or both of our classes via the new Learning Portal:

Managing Your Records on Monday, July 23, at 2PM

Digital Records Management on Tuesday, August 7, at 2PM

 Additionally, if you have questions about the policy, please feel free to contact Tony Kurtz (x3124) or Rachel Thompson (x6654).

Read more: New Records Management Policy

Films on the Kanopy Platform Available for Request July 1

Posted on: June 28, 2018

Topic(s): Updates, Resources

Films on the Kanopy Platform Available for Request

In winter 2017, the Western Libraries began a pilot program to provide access to over 20,000 films on the Kanopy streaming platform. Films were free to the Western community until the fourth view[1], at which point they were automatically purchased for one year at a flat fee.

Over the 18 months that the Libraries piloted this patron-driven acquisition (PDA) approach, Western users watched more than 6,000 hours of content from more than 3,000 unique films, and triggered the purchase of over 200 titles. While the expansive access provided by the Kanopy PDA program has been valuable to our users, the financial impact and unpredictability of these unmediated film purchases has put a strain on the Libraries’ limited resource access budget. In order to pace spending and better steward university funds, the Libraries will be switching from the unmediated PDA model to a mediated, request-driven approach.

Effective July 1, Western faculty, staff, and students will be able to request Kanopy films for purchase (similar to the Libraries’ current practice of accepting book and DVD purchase requests). As before, Kanopy films will be discoverable via OneSearch, which will then direct users to an online request form. The Libraries will accept requests from faculty, staff, and students until the budget for each quarter has been expended. Because funding is limited, requests will be evaluated based on their relevance to specific coursework.

This new approach to Kanopy films is part of a broader library effort to revise and clarify media acquisition policies and guidelines. This fall, Western users can expect a new webpage summarizing the results of this work, including any changes from current practice.

If you have any questions, we encourage you to reach out to Collection Services or the Director of Collections. We will try to respond to any queries within five business days.


[1] One Kanopy “view” was equivalent to watching thirty seconds of a film.

Read more: Films on the Kanopy Platform Available for Request July 1

Map Collection Open by Appointment

Posted on: June 28, 2018

Topic(s): Updates, Resources

Map Collection Open by Appointment Only as Staff Prepare for Move

The Map Collection will be open by appointment only throughout the summer, as library faculty and staff prepare the collection to move to its new home in Wilson Library 2 East. Anyone interested in using the collection prior to fall quarter should contact Rob Lopresti or Madeline Kelly for assistance.

When it opens, the Map Collection space will feature an area for programming, new map cases and furnishings, and ample study space for all library users. The necessary renovations to Wilson 2 East will begin in late June and will disrupt collections and services previously housed there; a synopsis of anticipated changes can be found in a May 31st story in the library news.

The map move is part of a larger university project to move disAbility Resources for Students (DRS) and Veteran Services into the first floor of Wilson Library.

The Map Collection will reopen for fall quarter in its new location.

Read more: Map Collection Open by Appointment

DRS / Veterans Services / Map Collection Project Update

Posted on: May 31, 2018

Topic(s): Updates, Resources

DRS / Veterans Services / Map Collection Project (Public Works Project 719) Moves Forward

Plans are moving forward for the long anticipated project to move both disAbility Resources for Students (DRS) and Veteran Services to the first floor of Wilson Library.

The project  will allow the Libraries and Learning Commons to further collaborate with these services to better meet student needs and to make progress in their efforts to provide equal access to educational opportunities to students at Western.  

To accommodate the DRS / Veteran Services relocation, the Libraries’ Map Collection will move to the second floor of Wilson Library. Once renovated, the Wilson 2 East wing will support the Map Collection and its programming, microforms, and it will also provide an exciting new destination study space for all users. The relocation of microform scanners, cabinets, and other items currently located in Wilson Library 2 East will begin during the week of June 4, 2018.

These changes will involve some disruption. Wilson 2 East will become unavailable for use when contractors begin work to refurbish the space beginning the week of June 4th.  Changes include:

  • Temporary relocation of the microform scanners and supporting indexes to the area known as “the Corner” on the second floor of Wilson Library
  • Temporary relocation of microfilm cabinets to Wilson 283 (the area across from the Tutoring Center) Please note this space will be unavailable for use while cabinets are being moved.
  • Permanent relocation of The New York Times and Times (London) print indexes to Wilson 3 West
  • Permanent relocation of microfiche cabinets from Wilson 2 East to Wilson 180.
    Permanent relocation of some computers and printers currently located in Wilson 2 East  to Wilson 283 and 461

As part of this University-funded project, Western Libraries received funds to purchase full-content digital access (which includes fully searchable full-page views) to much of the most frequently used microform series currently located in Wilson 2 East. This means library users have improved access to this content from anywhere online at any time. To access the new digital content, search by title in OneSearch (remember to “Sign in for Full Access,” or see:

Beginning the week of June 25th, project work will occur in Wilson 2 East making the area unavailable to library users.  This includes some minor demolition, construction of staff offices, and the replacement of carpet and light fixtures. This work will be followed by new paint, new map cabinetry, and furniture. The Map Collection portion of the project is expected to be completed by the start of Fall Quarter 2018.  

Once the Map Collection is complete, construction will begin on the first floor of Wilson Library in preparation for the DRS and Veteran Services move, which is expected to take place during the Spring 2019.

Western Libraries staff and faculty appreciate your patience and understanding during this exciting transition.

Questions? Please contact

Read more: DRS / Veterans Services / Map Collection Project Update

Summer Teaching & Learning Retreat

Posted on: May 22, 2018

Topic(s): Updates, Resources

Summer Teaching & Learning Retreat

Western Libraries and the Learning Commons is now accepting applications for their summer teaching and learning retreat. This multi-day facilitated opportunity offers a mix of individual and collaborative work times in a beautiful natural setting, and includes all meals and lodging at the North Cascades Institute.

Photo of the North Cascades Institute Learning Center building

Sponsored by Western Libraries as part of their mission to foster collaborations that enhance teaching, learning, and scholarship, participants will discuss best practices and collaborate across disciplines through consultations, facilitated dialogue sessions, and peer response. The following two tracks are available for prospective participants:

  • Backward by Design (BbD) track: This track provides new and returning faculty and instructional staff an opportunity to design or revise courses. Focused on applying the backward design framework, this track includes discussion of best practices for teaching and assessing writing and research.
  • Scholarship of Teaching & Learning (SoTL) track: This track provides students, faculty, and staff an opportunity to advance individual and collective research projects, (especially those that include students as co-inquirers). The SoTL track includes facilitated dialogue sessions focused on teaching and learning issues, and best practices for applying the SoTL framework across disciplines.


For both tracks, time will be allotted for participants to work individually or collaboratively with others, and participants will be expected to share their progress -- course design (BbD) or research (SoTL) --  with the Western community.

The retreat is scheduled for September 4-6 and participants must agree to attend all three days. Space is limited and fill every year. To apply please complete the registration form by June 17, 2018.

Questions? Please contact Sarah McDaniel, Director of Teaching & Learning and the Learning Commons,

Read more: Summer Teaching & Learning Retreat