On this page: Goals | Criteria for Selection | Security and Insurance | Best Practices | Publicity | Reception | Safety | Dispute Resolution | Gallery Sites | Forms | Art Exhibits Calendar
- Nourish intellectual, aesthetic, and creative growth
- Encourage individuals to contribute to the expansion of public art
- Promote university and community relations
Exhibit spaces are made available, in accordance with these Guidelines, to all members of the WWU community and also to off-campus exhibitors.
The following criteria apply as exhibit proposals are considered, with the understanding that not all exhibits will meet all criteria. The Libraries reserves the right to approve or disapprove all exhibit requests, to have final approval for the layout of the exhibit, and to make all decisions regarding length of exhibit duration and the placement of the exhibit within the library.
- Broadness of appeal
- Relation to events or exhibits in the community
- Does not promote the partisan political, religious, or social doctrines of any single person or group
- Reflects vitality, originality, artistic expression, and experimentation
- Does not promote the financial profit of any individual, organization, or commercial enterprise
- Satisfies public safety considerations
- Exhibitor agrees to sign an exhibit proposal with the Libraries
Exhibits are located in high traffic areas whose visibility reduces the likelihood of damage or theft of materials; however, the Libraries takes no responsibility for the security or welfare of exhibits at any time, including during transport, installation, or dismantling. However, if you are interested in obtaining insurance for your exhibit through WWU, please contact either Michelle Becker, Stephanie Morgan, or Leslie Hall and they will explain the process to you.
Exhibits must be well prepared and organized. Coordinating a group show can be particularly challenging, so please allow plenty of time for preparation and installation.
Please be aware of library hours when planning your exhibit installation/deinstallation. Call (360) 650-3049 for updates and information on special hours during holidays, finals week and intersession. Regular hours are posted on the Libraries home page.
Exhibits will have a specific start and end date, although the end date may be extended if scheduling allows. As a general rule, exhibits will be on display for two months, although shorter exhibit times are permissible.
The Libraries reserves the right to use gallery space for library sponsored exhibits.
Tips and tools for hanging your show:
- Gallery walls should be kept as clean as possible and will remain free of holes.
- At exhibit installation, the Libraries will provide rods of varying lengths to hang the art work and removable Scotch Wall Mounting tabs, for mounting labels and artists’ statements on the wall(s).
- Labels for each work should be 3”x5” or smaller, legible, and provide the title, date and name of artist or artists.
- An artist’s statement is encouraged, and should provide an overview, be legible and no larger than 8 1/2” x 11”
- Deinstallation will include removing all labels, statements and mounting tabs from the wall (s) and returning the rods to an Exhibits Committee member or appropriate service desk.
- Please contact the Exhibits Committee when you have firmed up the time and date for deinstallation.
Photos of artworks and the artist’s statement will be posted for the duration of the exhibit on the Western Libraries Exhibits webpage and then moved to the online Art Exhibit Archives. Additionally, exhibit information will be shared through Western Libraries’ social media channels, on our Facebook page and Twitter account. There is the potential for further in-house promotion such as placement on the library events calendar or a longer write up on the library’s webpage newsfeed or perhaps even Western Today. These options can be discussed with Art Exhibit Staff when coordinating an exhibit. The Libraries may, at their discretion, photograph exhibits for reproduction in the Libraries’ publications or web pages.
Please note: if you are considering a reception in the Libraries, please contact Connie Mallison in the administration office - (360) 650-4447 - for details. You will need to complete and turn in a Library Event (External) Request Form. It is recommended that events be approved at least 30 days in advance. No events are scheduled during the last 2 weeks of the quarter.
Exhibits must be placed so as to accommodate physical safety considerations and disability access.
Western Libraries subscribes to the American Library Association’s Library Bill of Rights as it applies to exhibit spaces, specifically:
The library should not censor or remove an exhibit because some members of the community may disagree with its content. Those who object to the content of any exhibit held at the library should be able to submit their complaint and/or their own exhibit proposal to be judged according to the policies established by the library.
Challenges of an exhibit may be sent in writing to the Exhibits Committee. The Libraries will respond to written statements as follows:
- The individual will be notified that the Libraries has received his/her written statement of concern.
- A copy of the statement is to be forwarded through the supervisory chain.
- A review process will be conducted in a timely manner by the Libraries administration in response to an individual’s statement of concern.
- While a concern is being considered, there will be no change in the status of the exhibit.
- Upon completion of the review process, the appropriate administrator will notify the individual of the Libraries’ decision.
- The individual may appeal the decision to the Provost.
The Libraries currently has four sites available for hanging art, all on the Wilson side. We encourage you to visit the gallery spaces prior to selecting one for your exhibit.
- Gallery 1 (Skybridge Gallery) - 2nd floor, adjacent to the Daylight Lounge and Skybridge stairs - see the space
- Gallery 2 - 3rd floor, balcony area overlooking the Skybridge - see the space
- Gallery 3 - 3rd floor, East hallway, near the entrance to 3E - see the space
- Gallery 4 - 2nd floor, wall space between the two windows to the right of Zoe's entrance - see the space
Please complete and send the form below. We must receive it in order to move forward with your exhibit plans.