Teaching and Learning

Section Index  |  Alphabetical Index  |  Records Retention Schedule page

Questions? Contact us

This section covers the activities of creating and delivering curriculum to students.

Curriculum

Developing and implementing curriculum.

WWU Disposition Authority Reference Records series title and description Retention and Disposition Instructions

14-09-68625.0003.18559

 

 

Course Content Records

Records documenting the content of courses (both academic and non-academic) offered by the university.

Primary retention: 3 months after final grade for the course is recorded and any academic grievances have been resolved

Disposition at end of primary retention: Destroy

GS 50008.0003.18357

 

 

Course Offering and Schedule Preparation Files

Material used by departments in preparation of catalog copy and class schedules. Retention for these records is minimal, as the final product is the official course schedule, the official catalog entry, or the approved budget allocation.

Primary retention: Retain until no longer needed

Disposition at end of primary retention: Destroy

14-09-68625.0003.19108

 

 

Course Recordings

Recordings of courses made to facilitate teaching and learning remotely.

Primary retention: 3 months after final grade for the course is recorded and any academic grievances have been resolved

Disposition at end of primary retention: Destroy

21-06-69633.0003.18443

ARCHIVAL RECORD

 

Course Syllabi

Syllabus for each departmental course offered per quarter as collected by the respective department or academic administrative unit.

Primary retention: 3 months after final grade for the course is recorded and any academic grievances have been resolved

Disposition at end of primary retention: Transfer to Archives for selection and historical preservation

14-09-68628.0003.18560

 

 

Curriculum Committee Records

Provides a record of the process of curriculum development and/or revision. Includes records specifically relevant to curriculum proposals or revisions, and records documenting the process of review through department- and college-level committees, including approval or rejection. The official record of curriculum changes is what is approved by the ACC and implemented in the catalog. The records of curriculum committees therefore have shorter retention requirements.

Primary retention: 3 years after fiscal year

Disposition at end of primary retention: Destroy

17-06-69050.0003.18619

 

 

Experiential Learning Sites Files

Records of relationships with experiential learning sites, including practica, internship, and student teaching sites. May include evaluations of host sites as required in university policy, if not part of an individual student's file. The official contracts with experiential learning sites should be held by Contracts Administration.

Primary retention: 6 years after fiscal year

Disposition at end of primary retention: Destroy

 

 

Field Trip Records

Records of field trips should be held as travel records, unless participants are signing a hold harmless agreement, in which case the records should be held under Hold Harmless Agreements (see the "Risk Management" section of this schedule).

 

Back to top

Section Index  |  Alphabetical Index  |  Records Retention Schedule page

Questions? Contact us