Use of Materials

On this page: Guidelines | Duplication | Forms, Publishing and Permissions

Guidelines for Using Materials

Center For Pacific Northwest Studies Collections

Permission to use and examine materials will be granted once the researcher has signed the register, read the regulations for the use of records in the Goltz-Murray Building, and completed a research application form. These procedures assist Center staff in tracking the use of the Center's collections and assure the longevity of the records.


Regulations for the use of records

General Rules

  • Only pencils, loose leaf paper and laptop computers may be taken into the research room. Notebooks, binders, pens and markers are not permitted. Please request staff permission regarding use of cameras.
  • Other personal items including coats, briefcases, backpacks, computer cases and purses must be secured in the researcher's vehicle, building lockers, or closet.
  • Food and drinks are not permitted in the research room. Smoking is prohibited throughout the Archives Building.
  • To assure a proper environment for study, quiet is required in the research room. Cell phones must be turned off.


Use of Archival Materials

  • The number of records retrieved will be limited to that which can be used in a reasonable amount of time.
  • Records may not be marked, cut, altered or mutilated in any way nor will they be folded, traced, or fastened with any sort of clip. Only staff may remove records from the research room.
  • Records must be kept in the exact order in which they are received. Researchers must maintain the existing order and arrangement of records. Folders are to be removed one at a time from boxes before any items are removed for viewing or copying.
  • Copies will be made by authorized personnel only, and researchers will be charged according to the posted fee schedule. Please check with staff regarding the proper method of indicating which records should be copied.
  • Records and reference library material must be left on table when research is complete. Staff will re-shelve archival materials and library books.
  • Research hours are 9am-12 noon and 1pm-4:30pm. Retrievals will not be made after 4.15pm. Check here for more information about CPNWS opening hours.



  • Center for Pacific Northwest Studies collections do not circulate.

Duplication Policy

Only Center for Pacific Northwest Studies staff may produce copies of Center materials. Because of the need to protect materials in the collections from damage, the Center does not provide self-service copying. Based on the condition of the materials, Center personnel will determine what material may or may not be copied as well as the copying process that is most suitable.

All duplication requests must be in compliance with Title 17 of the U.S. Copyright Code.

The Center retains all copyright to materials in its collections. Copies are made for scholarly/research purposes or personal use only. Requests for any other use of Center materials must be writing and approved by the Center director or the archivist.

Materials from the Center's collections should be cited in the following format:

Collection title

Center for Pacific Northwest Studies

Western Washington University

Bellingham, WA 98225-9123

Guidelines and Fees Governing Duplication Requests:

  • The costs of duplication services are based on publically posted rates and subject to yearly revision. A current fee schedule for Western Libraries Heritage Resources is AVAILABLE HERE.
  • Effective March 27, 2017, Heritage Resources units will accept credit card payments only for approved duplication requests, and/or other goods and services. Invoices/payment requests will be initiated by Heritage Resources staff 

All copies of Center materials will have "Center for Pacific Northwest Studies--Western Washington University" affixed to them.

CPNWS Forms, Publishing and Permissions

All researchers who visit the Center in person will be asked to complete this Research application form prior to accessing program records. The form can be completed at the time of the visit (it is not necessary to print or send in advance of your appointment and visit).

All reproduction requests for publication or display must be submitted in writing and will require completion of appropriate documentation. Please contact CPNWS staff with any questions. 

  • In the majority of cases, permissions requests can be initiated and documented by sending in a completed/signed copy of this Permission to Publish or Display form. This can be mailed to the Center for Pacific Northwest Studies, Western Washington University, Bellingham WA 98225-9123 or an electronic version sent via email to
  • In limited circumstances only - and subject to authorization both by the Heritage Resources Director and through WWU's Contracts Administration - the Heritage Resources division may enter into a more complex licensing agreement for the use of content in a specific project. Please contact CPNWS to discuss your project and to find out more about licensing options and related documentation.